6. Embedding and Licensing SoftInform Search Technology

6.1. Examples of Embedded Technology

 6.1.1. Hummingbird DM + SearchInform

Embedding similar documents search into the documents circulation system Hummingbird DM has majorly expanded the potential of the system in terms of simplicity and convenience of solving numerous problems caused by the unstructured nature of information at the company

The amount of information available to the society at large and its separate representatives is ever growing. The process is particularly palpable in the business sector. Information structuring and knowledge management at a company have long become an acute problem. Without appropriate tools the accumulated informational resources are nothing but scrappy bits of information. Searching the required bits and pieces in various data sources and documents of various formats is a tedious, and sometimes insoluble challenge. As a result, documents are reproduced and recreated, knowledge is lost irretrievably, and the costs keep increasing. 

SoftInform Search Technology is the best complement to corporate informational systems ever. The range of this technology’s abilities is highly impressive. The main of them are: reduced time for searching documents, solution to the problem of informational content fuzziness, consolidating information from various sources and  generating a documents similarity report, i.e., detecting duplicates.

 6.1.2. Lotsia PDM Plus + SearchInform Server

SearchInform Server is a full text search module developed by SoftInform and integrated with Lotsia PDM Plus.  SearchInform boosts the operation of the whole system by enhancing its rich functional toolset with handy search features. SearchInform delivers quick and relevant information search within all elements of Lotsia PDM Plus: PDM itself (project documentation management), Workflow (documents circulation system) and electronic archive TDM.

The SoftInform technologies utilized in Lotsia PDM Plus not only furnish search in any objects and documents of the informational system, but solve a bunch of other problems facing companies:
- Prompt search of the required information (reduced search session duration)
- Fuzziness of informational content (avoiding unnecessary duplication of documents)
- Preliminary documents "clean-up" (analysis and detections of documents already present in the system)

Lotsia PDM Plus + SearchInform Server is a functional toolset for solving numerous problems of developing, maintaining and managing technical documentation with an embedded full text search module. At present it is the only domestic system of this kind that knows no equals.

Step-by-step introduction of SoftInform software, from SearchInform Server in Lotsia PDM Plus to complete consolidation of information from all informational systems and deploying SearchInform Enterprise at a company does not require changing the existing business processes and allows you to save the finances invested into the existing informational infrastructure. As a result, consolidation of isolated corporate applications and data into a single informational system will lead to a more efficient solution to business-tasks.

 6.1.3. MapiLab + SoftInform Search Technology

The unique technology of full-text search and search of documents with a similar content licensed by the MapiLab company. Based on the licensed technology, a separate product MapiLab Outlook Search has been developed, a special plugin for MS Outlook.

The MapiLab Outlook Search module based on SoftInform Search Technology is easily integrated into the program interface of MS Outlook and presents an alternative pane for searching information in email headers, email bodies and attached files. MapiLab Outlook Search equips its users with a comprehensive toolset of all powerful full text SearchInform search systems right in the mail client. Phrasal search with account of morphology, searching similar documents and searching in email attachments is enhanced with special search features such as searching within a specified folder, by message attributes, etc.

6.2. The Benefits of Introducing the SoftInform Search Technology

SoftInform Search Technology and the information search system based on it are first and foremost aimed at companies operating with impressive data volumes. As a rule, any large company stores its information in files on disks, electronic correspondence, corporate databases, and various documents circulation systems. If you look at the pool of customers, you will see that the potential SoftInform customer is any company actively utilizing some informational system:  DMS, CRM, ERP, and other solutions. 

The introduction of SearchInform does not require changing the existing business processes and allows you to save the finances invested into the existing informational infrastructure. The cost of deploying SearchInform is certainly much higher than that of its box version. However, it is a custom solution developed with a particular purpose in mind that will ensure maximum utilization of the functions initially envisaged for the SoftInform technology and software.